Microsoft Outlook User GuideMay 7, 2013 by Erin
Here’s a quick Microsoft Outlook User Guide to get you started.
If you have never before used Microsoft Outlook as your email client of choice, you would probably be interested in finding out more about this email client. The reason for this is simple – even though there is a large number of great email clients available, both free and paid, many people from all over the world have chosen Microsoft Outlook as their preferred email client.
However, if you have never used this email client before, you will probably benefit from Microsoft Outlook 2013 training, and you should also read this user guide that will walk you through the basic tasks you will do with Microsoft Outlook.
The First Step Is Setting Up Your Account
If you have used Microsoft Outlook prior to purchasing the 2013 edition, the account setup will be done on its own. However, if you are a first-time user, the first time you open Microsoft Outlook the Account Setup feature will start automatically, and you will be prompted to give your name and your email address, as well as your password.
In rare instances, you will also be asked to provide your mail server name, and if you do not know this piece of information, you can contact your email provider and get it. After doing this, you can add more email addresses and create more accounts by finding the Add Account button under your Account Information.
Creating and Managing Email Messages
Creating and sending an email message with Microsoft Access is as easy as with any other email client, so there isn’t much to talk about, except that you can use a handy shortcut to create a new email message – press Ctrl, Shift, and M simultaneously. Replying to emails, as well as forwarding them, is also very easy, and you can do it from the ribbon or through the view pane, however you prefer it.
Attaching files is done through the message window, by clicking Message, and then Attach file. A great thing about email attachment is the fact that you can not only attach files from your hard drive, but also items from Outlook, such as contacts, tasks, or even email messages you have saved previously, or simply haven’t yet deleted. Right-clicking the attachment will give you an option to save it on your hard drive.
Creating Custom Email Signatures
Many people use custom signatures for their emails, as this is practical and it looks very professional, especially if you are using your email address for business purposes. This signature can bear information about your business, and it can even be a handwritten signature, or more precisely an image of your signature written by hand.
So, you should click the Signature option in the message window, and this option is located next to the Attach Item option. You can create as many signatures as you like, and then just add one of these signatures in any email message you have written and are ready to send.
These have been some of the most commonly done tasks in Microsoft Outlook, and they should enable you to start using this email client the first time you purchase it.
About the Guest Author: If this article, written by Bryan who is an IT specialist isn’t detailed enough and you want to find out more about using Outlook, check out Microsoft Outlook 2013 training course by Simon Sez IT and see whether an online course is what you need.